Commercial property management covers commercial and mixed-use buildings, including retail and office tenants. The assigned manager is the owner’s contact. The work follows the leases and the level of involvement the owner wants.
Retail and office tenants sit with the same office that runs the building: the lease file, the bills, the vendors, and the reports back to the owner.
Leases and tenant billing
Lease administration keeps the obligations, the dates, and the options where the owner can see them. Common-area charges and escalations are billed with the rent, using the method the lease sets out.
Rent is collected, and open balances are followed up. The owner gets the record of what was billed and what is still unpaid.
The building and its systems
Vendors and maintenance are coordinated for the property. Repairs and projects are bid with more than one proposal so the owner can compare them. Emergencies use the 24/7 line and are handled by a partner or manager.
Building systems and compliance stay on the calendar. Where they apply, that includes FISP facade inspections, boiler and elevator filings, and the other local laws that attach to the building. VNYPM tracks those dates with the owner and coordinates the professionals the building hires. The firm does not replace the engineer, architect, or counsel.
Insurance and the books
The building’s coverage is reviewed as coverage against cost. Tenants provide certificates of insurance, and the office checks them against what the lease requires.
Budgets and financial reports are prepared in-house for the owner, including the reports the owner asks for. This is management accounting. It is not tax, audit, or legal advice. Audit and tax work is coordinated with the professionals the owner engages.
Included
- Lease administration for retail and office tenants
- CAM and escalation billing from the lease
- Rent collection and arrears follow-up
- Vendor and maintenance coordination
- Compliance coordination, including FISP, boiler, elevator, and other local-law filings
- Certificates of insurance from tenants
- Budgets and financial reporting to owners
- An assigned manager